Tracking, Monitoring and Reporting Schedule 2017-18: Parent/ Carer Guide

Our school motto is ‘Labor Vincit’ (‘Hard Work Prevails’), and we believe that we should share this hard work and associated successful learning with our young people and their parents/carers in a variety of ways. Our tracking, monitoring and reporting system is designed to build capacity in our young people, and takes into account our aim to encourage all of our pupils to be:

  • Responsible
  • Resourceful
  • Resilient
  • Reflective

 

Tracking, Monitoring and Reporting at Dalkeith High School seeks to do the following:

  • Demonstrate the progress of young people throughout the Broad General Education and the Senior Phase
  • Reflect on evidence of the latest and best learning across individuals subjects and curricular areas
  • Involve young people in their learning by reflecting and target setting during learner conversations
  • Ensure that parents/carers understand where their child is in their learner journey and how we can work together to support them wherever they wish to go next

 

Further to this, our procedures reflect current advice from Education Scotland, including the following key messages:

  • “Reporting has two main purposes. Firstly, it provides clear, positive and constructive feedback about children’s and young people’s learning and progress, looking back on what has been achieved against standards and expectations. Secondly, it creates an agenda for discussions between learners and those teaching and supporting them about their next steps in learning”

 

  • “Reporting comprises a range of activities including, for instance, written reports, children presenting their learning to parents, parents’ consultation meetings and on-going oral discussions. Staff should ensure that learners are involved in reporting activities in order to promote learners’ ownership of their learning. These on-going reporting activities are closely linked to learners’ reflection and dialogue about progress.”

Consequently, we vary tracking, monitoring and reporting activities across different groups of learners to best reflect their needs.

 

S1

10/11/17: S1 Tracking Report 1 posted home. The report will include:

  • Effort/ behaviour/ homework
  • Progress using Curriculum for Excellence Levels

21/11/17: S1 Pastoral Evening. This provides a chance to meet with Guidance teachers to discuss how young people are settling into the school. Young people are encouraged to attend this event.

03/05/18: S1 Tracking Report 2 posted home.  The report will include:

  • Effort/ behaviour/ homework
  • Progress using Curriculum for Excellence Levels
  • Targets based on learner conversations

23/05/18: S1 Parents’/ Carers’ Meeting. This provides a chance to meet with subject specialists teachers to discuss each young person’s learning. Young people are encouraged to attend this event and will be prepared to have input into the discussions.

 

S2

05/10/17: S2 Tracking Report 1 posted home. The report will include:

  • Effort/ behaviour/ homework
  • Progress using Curriculum for Excellence Levels
  • Targets based on learner conversations

07/02/18: S2-5 Learner Pathways Evening. This evening will be open to all parents/carers with learners in S2 and will provide information on personalisation and choice in S3. Young people are welcome at this event.

08/02/18: S2 Tracking Report 2 posted home. The report will include:

  • Effort/ behaviour/ homework
  • Progress using Curriculum for Excellence Levels
  • Strengths and next steps based on learner conversations

 

21/02/18: S2 Parents’/ Carers’ Meeting. This provides a chance to meet with subject specialist teachers to discuss each young person’s learning. This is also the point at which young people in S2 can make some decisions with regards to personalisation and choice in S3, with various learning pathways from which to select.

 

S3

30/11/17: S3 Tracking Report 1 posted home. The report will include:

  • Effort/ behaviour/ homework
  • Progress using Curriculum for Excellence Levels
  • Targets based on learner conversations

07/02/18: S2-5 Learner Pathways Evening. This evening will be open to all parents/carers with learners in S3 and will provide information on both SQA and other accredited courses.

20/02/18: S3 Coursing Letters posted home. These are used to provide recommendations regarding which subjects/ levels learners should undertake in the Senior Phase.

06/03/18: S3 Parents’/Carers’ Meeting. This provides a chance to meet with subject specialist teachers to discuss each young person’s learning and next steps in the Senior Phase. Young people are welcome at this event.

25/05/18: S3 Tracking Report 2 posted home. The report will include:

  • Effort/ behaviour/ homework
  • Progress using Curriculum for Excellence Levels
  • Strengths and next steps in learning/ achievements at the end of the Broad General Education

 

S4-S6

14/09/17: Senior Phase Concerns Letter 1 posted home. These are targeted at pupils about whom staff have identified issues with one of more of the following areas in their subject:

  • Attendance
  • Homework
  • Work ethic
  • Behaviour
  • Progress

Receiving a Concerns Letter acts as an early warning that action needs to be taken to ensure success in the relevant course. After discussing the letter with their child, should more information be required, parents/carers are invited to contact the relevant Guidance teacher. They will then, where needed, gather more detailed comments from the subject(s) in question.

26/10/17: Senior Phase Tracking Report 1 posted home. The report will include:

  • Effort/ behaviour/homework
  • Working grade/target grade
  • Targets based on learner conversations

29/11/17 and 07/12/17. Senior Phase Parents’/Carers’ Evenings. Parents/carers will be asked to book into the evening that is most convenient. This provides a chance to meet with subject specialist teachers to discuss each young person’s learning and next steps in the Senior Phase. Young people are welcome at this event.

07/02/18: S2-5 Learner Pathways Evening. This evening will be open to all parents/carers with learners in S3 and will provide information on both SQA and other accredited courses. Young people are welcome at this event.

23/02/18: Senior Phase Tracking Report 2 posted home. The report will include:

  • Effort/ behaviour/homework
  • Working grade/target grade
  • Targets based on learner conversations
  • Units passed
  • Prelim results
  • Strengths and next steps

21/03/18: Senior Phase Concerns Letter 2 posted home. These are targeted at pupils about whom staff have identified issues with one of more of the following areas in their subject:

  • Attendance
  • Homework
  • Work ethic
  • Behaviour
  • Progress

Receiving a Concerns Letter indicates that immediate action needs to be taken to ensure a candidate can proceed with their course. After discussing the letter with their child, should more information be required, parents/carers are invited to contact the relevant Guidance teacher. They will then, where needed, gather more detailed comments from the subject(s) in question.

Any further issues pertaining to presentation for National Qualifications will then be highlighted by the DHT in charge of SQA (Mrs McGlashan in 2017-18), through the generation of change of level/withdrawal from exam/withdrawal from course letters where required.